Process

Workflow in the Bio Suisse Supply Chain Monitor

In the SCM, the financial flow of goods from the producer of the raw material to the Swiss importer must be recorded. The registration of the import in the SCM takes place as soon as the goods are cleared by the importer in Switzerland (physical import).

Exporter = last financial owner outside of Switzerland

Importer = first financial owner in Switzerland

Bio Suisse = Import Team

Inspection body = certifying agency (national / abroad)

  • 1. Exporter creation the transaction

    Workflow status: “Exporter”

    • Create the transaction in the SCM with “New”.
    • One transaction per delivery and product.
    • Enter details of the supply chain under “Supply Chain”.
    • Answer control questions and upload requested files.
    • Forward the transaction to the importer.

  • 2. Importer review and complete the transaction

    Workflow status: “Importer”

    • E-mail received with reference to the created transaction.
    • Review of the information. Incomplete or false information:
      • return transaction to the exporter --> 1a.
    • Answer control questions and upload requested files.
    • Forward the transaction Bio Suisse.

  • 1a. Exporter correction the transaction

    Workflow status: “Exporter (returned)”

    • E-mail received if the transaction is returned by the importer or by Bio Suisse.
    • Correct and complete according to comments.
    • Forward the transaction to the importer.

  • 3. Bio Suisse review of the transaction

    Workflow status: “Bio Suisse”

    • Checking conformity of product, supplier and supply chain. Incomplete or false information: the transaction is returned to the...
      • Exporter --> 1a
      • Importer --> 2a
    • Decision about conformity / non-conformity of the transaction.

  • 2a. Importer correction the transaction

    Workflow status: “Importer (rejected)”

    • E-mail received if the transaction is returned by Bio Suisse.
    • Correct and complete according to comments.
    • Forward the transaction Bio Suisse.

  • 4. The transaction is finalized

    Workflow status: “Approved” / “Declined”

    • E-mail to the importer about the decision.
    • Archive can be accessed any time from the exporter, importer, Bio Suisse and inspection body.

  • 5. Annual inspections

    The inspection body has access to all of its customers’ transactions or can request a download to Bio Suisse. During the annual inspection the data are used for the purpose of traceability.

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